(1)A 72-hour pre-arrival notification to the port State control authority for ships eligible for expanded inspection (i. e. ships with a High Risk Ship (HRS) profile and all passenger ships, oil tankers, gas carriers, chemical tankers and bulk carriers older than 12 years); and (2) a 24-hour pre-arrival notification to the port State control authority for all ships. (For details see Paris MoU region pre-arrival notifications, below. )

To notify all relevant local officials (port State Administration, harbour authority, customs, immigration, port health, etc. ), and to arrange visits by the surveyors representing the various interests. He may also need to arrange for discharge and temporary storage of cargo during repairs. He will usually also collect general average security and salvage security documents and deposits.

An organisation with appropriate expertise in security matters and with appropriate knowledge of ship and port operations authorized to carry out an assessment, or a verification, or an approval or a certification activity, required by SOLAS chapter XI-2 or by part A of the ISPS Code. RSOs can be approved by flag State Administrations to: (1) carry out ship security assessments; (2) prepare ship security plans; (3) review and approve ship security plans, or amendment to Plans; and (4) carry out initial and subsequent verifications of ships. RSOs approved by some flag States include classification societies and private security firms.

Costs associated with the ship's employment, including costs of bunker fuel, canal tolls, light dues, port charges (including pilotage, towage, berth charges, agency fees, linesmen's charges, etc.), passenger-handling costs, and cargo- handling costs. Voyage costs are the costs incurred to earn the freight or other voyage revenue. They vary with the length of the voyage and the number of port calls.

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