Where a port State authority requires that specific ballast water procedures and/or treatment option(s) be undertaken, and due to weather, sea conditions or operational impracticability such action cannot be taken, the master should report this fact to the port State authority as soon as possible and, where appropriate, prior to entering seas under its jurisdiction. (BWM Guidelines, 8.1.1)

To notify all relevant local officials (port State Administration, harbour authority, customs, immigration, port health, etc. ), and to arrange visits by the surveyors representing the various interests. He may also need to arrange for discharge and temporary storage of cargo during repairs. He will usually also collect general average security and salvage security documents and deposits.

(1) The VTM Directive is implemented in the UK by The Merchant Shipping (Vessel Traffic Monitoring and Reporting Requirements) Regulations 2004 (SI 2004/2110), as amended. (2) The Port Waste Reception Facilities Directive is implemented by The MS and FV (Port Waste Reception Facilities) Regulations 2003 (SI 2003/1809), as amended. (3) The PSC Directive is implemented by The Merchant Shipping (Port State Control) Regulations 2011 (SI 2011/2601).

(1)A 72-hour pre-arrival notification to the port State control authority for ships eligible for expanded inspection (i. e. ships with a High Risk Ship (HRS) profile and all passenger ships, oil tankers, gas carriers, chemical tankers and bulk carriers older than 12 years); and (2) a 24-hour pre-arrival notification to the port State control authority for all ships. (For details see Paris MoU region pre-arrival notifications, below. )

On behalf of the owners of the ship and the owners of all "maritime property" on board including any cargo, cargo containers, bunkers, stores and other equipment, and the recipients of any freight at risk. On a ship with contractors' equipment on board, such as a diving support vessel, the owners of that equipment would also be included. All the owners of "maritime property" become liable for a contribution to the salvor's reward if he is successful.

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